Category Archives: Time Management

7 Keys To Effective Delegation

7 Keys To Effective Delegation

Would you like to have your team follow your instructions better? Delegation is the key, but many business owners are not effective at delegation, what they do instead is abdicate. They stay out of the loop and simply give instructions and say "Hey, Go do this." or "Go, work on this project" etc... It's very loose, it's left very open ended and then there's no surprise that when the results come back, it's not what they expected.

I'm going to share the keys to delegating effectively that I learnt one of my mentors Keith Cunningham. The more you can train yourself to become effective at delegating - the more you get results through people and through others. In fact, I know when I started hiring virtual assistants, my delegation skills became super refined because you're forced to. You’re communicating in email, you’re communicating sometimes where English may not even be their first language.

Keys to Delegation:

  1. Be very clear on the result or outcome. If the desired result you ask for is wishy washy, then you’re going to get a wishy washy response back. So be very clear on the outcome you want.
  2. Delegate to someone of competence.Sometimes your delegating is not working out because the person actually needs training - they’re not actually effective - they don’t actually know how to do what you want them to do. You might be very clear on explaining the result but they just don't have the skills to do it. Sometimes you need to focus on the training instead or delegate to someone else.
  3. Setup very clear rules of the game.- What are some clear rules around what you are delegating? These rules can be what can or cannot be done, what's allowable or unallowable in terms of boundaries or rules or policies or things that can be adhered to.
  4. Be clear about what resources are available. Sometimes I've seen in business where team members will try to re-invent the wheel. They’re figuring out new ways to do things when a template already exists. Make sure if there's any resources available that the person you are delegating to knows about them.
  5. Have a time frame. Make sure there's a very clear time frame for when you want things to have happen by. “Can you do this?” is very different to “Can you do this by close of business Friday?” – Let people know what your expectations are around when it needs to be done by.
  6. Have them repeat back what you've said. Often team members will say "Yeah, yeah, I got it", but maybe they haven't. If you ask them to articulate it back to you then it gives you confidence that you have been understood.
  7. Explain or to define consequences. Sometimes there are going to be natural consequences if something doesn't happen. There might be an impact, we could lose a customer or a job might be late. Other times you may need to set a consequence. “You're not going home until it's done.” You've got a clear boundary or something's not done by a certain time then might be a fine or something that happens as part of it. Define a consequence with it.

Which of those seven keys do you need to focus on to become more effective at delegation? Focus on that.

If you need help with this process you might want to consider getting in touch to see how we can help you. Alternatively you can come along to one of my business workshops and seminars.

Set Your Environment Up For Success

Set Your Environment Up For Success

In one of my previous videos I use an analogy that people are like icebergs. Above the water we can see their actions and decisions and ultimately their result but underneath the waterline juts like an iceberg there's all these other stuff going on: beliefs, values, identity, skills all these different things that are happening.

But one area that I didn’t touch on in that video was the environment. Our environment is having a major impact on what results we are getting in our business.

Think about your environment for a moment. There are two areas that make up your environment

  1. The people you hanging around
  2. Your physical space.

Think about the people you hang around. You have probably heard that saying that your income is usually the average of the people the three people you hang around the most… If that is true… who have you been hanging around?

If you want to become a millionaire - start hanging around millionaires. The conversations they'll have, the questions they'll ask, the things that they'll do, etc...

Who are the types of people you are hanging around right now? Are they actually supporting you or do they have some negative influences on you? Are there people in your life that actually pulling you back, or people who are likely to hold you back, or stop you from getting to where you want to go.

For me there were certain people I went to school with that held me back, but I don’t really associate with them much anymore. The people hanging around me now are very different. One of the reasons why we run our planning days and workshops is to get business owners to gather in a really positive success community. This create an environment to accelerate their business success.
Let's have a look at the second part of environment - that's your physical space. This is everything from your office or your physical work space, your factory floor or whatever that might be. How clean is it? How tidy is it? How structured is it? Is it actually a productive environment for you to work in?

I remember in my own life, I use to have this messy desk with papers everywhere, I would literally walk in to my office and have instant overwhelm. I would think "Oh my God, there’s all this stuff to do." But the reality is, my environment was actually influencing who I was being. They say you can know a lot about a business owner by their car, their bathroom, and their business. They all have a lot in common. I remember sharing this with a business owner and he said "Rueben, that's not true, I've got a cleaner. Everything's great." I said "Yeah, I bet the same thing happens in your business. You're creating a mess, and other people are cleaning up after you.” He took it on and realized it was the case.

What is happening in your environment? What about your home environment… Does it inspire you? Are you living in your ideal house? Have you got any unfinished projects or things that are sitting around that you look at and you think 'ugh' and you get that negative vibe or frustration. Is your home environment cluttered?

You want to set your home and work environments up as inspiring and energizing places that are going to bring out the best in you. The more we can shape our environment, it's going to shape who we become.

Start surrounding yourself for the right type of people. Make changes to your physical environment so it’s inspiring and maximises your productivity to get the most out each day.

If you need help with this process you might want to consider getting in touch to see how we can help you. Alternatively you can come along to one of my business workshops and seminars.

Creating more leverage in your business

It is easy to get caught up in day to day business activities. The problem with this is you are not making the most of your limited time and energy. Instead you want to find ways to leverage yourself in your business. How can you get more done with less? Highlights of the video: 00:02 - Key…
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Where You Need To Be Focusing Your Time As A Business Owner

Time is finite. Time is precious. But despite that, it’s very easy to get busy working in your business and time seems to just disappear. If you want your business to thrive and grow, you need to focus your time in a specific direction. In this video I’ll explain where you should be focusing your…
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The Key to Being More Productive and Achieving More

Have you ever found yourself with a never ending to-do-list? Often business owners have lots of ideas they would like to start but they don't have enough time because they get caught up doing things that waste their time. In this week’s video I share a key principle to stop this from happening and help…
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Plan Your Holidays First [Video]

How many holidays did you take this year? As a business mentor, most business owners I meet would like to have more holidays but they never a right time to go so they don't take them. Giving yourself time to recharge and renew is one of the keys to being more productive and effective. So…
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Take the Have I Got A Business Test … [Video]

How easy is it for you take time off from your business? Many business owners end up with a job rather than a business. Take this simple test to find out if you really have a business and the first steps to creating a business that give you freedom beyond just paying the bills. Learn…
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How To Stop Procrastination In Your Business [Video]

Procrastination is a big productivity killer in your business. It costs you valuable time and things can pile up which makes things even worse. In this week's video Rueben shares a simple technique to stop procrastination. In this video: 00:10 - The big productivity killer 00:41 - Eat that frog for breakfast 01:36 - Do…
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Why You Need To Plan Each Day Before It Starts [Video]

Do you ever find your day is really busy but at the end of it you don’t feel like you have achieved anything? Ever spend a day fighting fires rather than getting on to the important things? In this video learn how to become more proactive with your time by planning each day before it…
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How To Free Up Your Time Using Systems In Your Business [Video]

Is the way you do things in your business stuck in your head? Start to write things down and create systems to free up your time and ensure greater consistency in your business. Learn some simple steps to get you started with tips in this week’s business tip. In this week's video: 00:10 - What’s…
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How to Identify the Best Use of Your Time as a Business Owner

Focusing around what you can do with your money is a mistake most business owners make. What you should do is focus on your time – how you spend it and how much value you make from what you have. Learn how to spend time wisely and increase your earnings from your business by watching…
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Why You Need To Stop Doing A To-Do List [Video]

Do you always get caught up in a pile of never-ending list of things to do? Use this 5 step formula to write your to-do list differently and enjoy more free time as a business owner. What's in this episode: 00:10 - What’s wrong with your to-do list 00:39 - Eliminate – what you should…
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How To Stay On Top Of Your Emails [Video]

Staying on top of your emails means staying on top of your business. Here’s a simple, effective strategy to manage your email – in just four steps In this week's video: 00:09 Imagine an inbox like this 01:05 Delete – what email shouldn’t get in your inbox 01:24 Do it now – what you can…
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Time Management Is The Key To Small Business Success

Time Management Is The Key To Small Business Success Business systems and procedures are a great way to free up your time as a business owner. Here is a great article I came across a few years ago which reminds us about some key business time management: procedures, priorities and delegation. When you own a…
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